MATA Administrator How To...

Welcome to the MATA 'How To' section.  This area is set-up to assist the website administrators complete a number of tasks associated with the posting and editing of the site's content.


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How to...



  1. Add a New Article to the Main Page

  2. Edit an Existing Article

  3. Add a Link to an Article

  4. Add an Existing Image to an Article

  5. Add a New Image to an Article

  6. Add a New Calendar Event

  7. Add a New Weblink

  8. Edit Your Profile

  9. Register a New Site Administrator



Add a New Article to the Main Page



  1. Login at the top of the website with your correct username / password.

  2. Prepare your article using another source such as MS Word or WordPerfect.  Use limited formatting (bold, underline, etc) in original document and use the font 'Arial 10' for a consistent look across the site.  Spell check your document in Word.

  3. Open this link - Add News Item to Main Page (also found in the 'Administrative Tools' options to the right) to open the editor.

  4. Enter the 'Headline' of the article in the 'Title' box.

  5. Copy / paste the contents of article from Word (or equivalent) into the main editor window below the formatting buttons.

  6. Apply any needed formatting to the document (bold, underline, bullets, numbering, centering, etc) by using the standard formatting buttons above.

  7. Place the 'Insert Read More' (4th row, 10th button from the left) tag at the point of the article immediately after the opening paragraph.  This will create a 'Read More' button on the main page and prevent the entire article from showing on the main page.  This is mainly for aesthetics and will track the number of actual reads the article is receiving.

  8. If you need to spellcheck your document, click the 'Spellchecker' button (4th row, 5th from the left) and follow the corrections offered.  All the suspected mis-spelled words will now be underlined in red.  Click on the word and select the correct spelling or chose to ignore them.

  9. Indicate if the article is to appear on the front page by selecting the correct option.

  10. Select the appropriate 'Section' and 'Category' (Note: all new articles are to appear in 'Frontpage Items' and 'MATA News')

  11. When all completed, click the 'Save' button at to top right of the page.

  12. Your new article should now be listed first on the front page of the MATA website.  Review it for any required corrections and re-edit as needed.



    Edit an Existing Article



    1. Login at the top of the website with your correct username / password.

    2. Click the 'Edit Article' button found to the very right of the headline.

    3. The page editor will open the page to allow for editing.

    4. Review the document and make any required changes or updates.

    5. Click the 'Save' button at the top right of the page.

    6. Review the saved article once again to ensure the revisions are showing.



      Add a Link to an Article



      1. Login at the top of the website with your correct username / password.

      2. Click the 'Edit' icon found to the far right of the article's headline you wish to edit.

      3. Highlight the text in question you want linked and click the 'Insert / Edit Link' button (4th row, 2nd button from the left).

      4. In the new window, either enter the web address into the 'URL' box (i.e. http://www.test.ca) or select an internal MATA link from the options provided (contacts, content, menus, web links).   Click 'Insert' at the bottom of the page to complete the process.

      5. Click the 'Save' button at the top right of the page.

      6. Review the saved article once again to ensure the revisions are showing.



        Add an Existing Image to an Article



        1. Login at the top of the website with your correct username / password.

        2. Click the 'Edit' icon found to the far right of the article's headline you wish to edit.

        3. Place your cursor at the point where you want the image to appear.

        4. At the bottom of the page, click the 'Image' button once.

        5. A new 'lightbox' window will appear giving you an option to select an existing image from the MATA website (school logo, etc.).

        6. Select the image you wish to use by clicking it once and click the 'insert' button at the top right of the window.

        7. The new image will now appear in the article.

        8. You can add a link to an image by selecting it and following the same steps shown in the 'Adding a Link to an Article' steps shown above.

        9. Click the 'Save' button at the top right of the page.

        10. Review the saved article once again to ensure the revisions are showing.

          Add a New Image to an Article

          1. Place your cursor at the point where you want the image to appear.

          2. Click the 'Insert/Edit image' button (4th row, 3rd from the left).

          3. In the new window, click the 'General' folder at the bottom left of the new window.

          4. Click the 'Upload' button (middle right of the new window).

          5. In the new 'Upload' window, click the 'Browse' button and find the image you wish to upload to the website.

          6. Select the image you wish to upload and click 'OK'.

          7. Click the 'Upload' button at the bottom of the 'Upload' window.

          8. When finished uploading, click the 'X' at the top eight of the window.

          9. The new image should now be included in the image listing.

          10. Click the new image once, then 'Insert' at the bottom right of the window.

          11. The new image should now be seen on the website.

          12. You can add a link to an image by selecting it and following the same steps shown in the 'Adding a Link to an Article' steps shown above.

          13. Click 'Save' at the top right of the window to finalize the process.

          14. Supported image file types include .jpg, .gif, and .png.


          Add a New Calendar Event 

          1. Login at the top of the website with your correct username / password.

          2. Ensure you have the detailed specifics on hand for the new event you wish to add.

          3. Click the 'Add New Calendar Event' option in the Administrative Tools section to the right of the page.

          4. In the 'Common' tab, enter the 'Title' of the new event and set the appropriate category.

          5. In the 'Activity' box, enter a brief description of the new event.  Be as descriptive, but to the point as possible.

          6. Scroll down the page and enter the 'Location' of the event, the 'Contact' person, and any 'Extra' info (including contact person's email / phone number, etc.).

          7. Scroll back to the top of the page and in the 'Calendar' tab, set the 'Start Date and Time' and the 'End Date and Time'.  Indicate if it is an all day event by checking the appropriate box.

          8. Indicate any 'Repeat' options to have this event appear over multiple defined days.  The 'Help' tab explains a number of the 'Repeat' options available.

          9. Once all your information is set, click the 'Save' button at the top right of the page.

          10. The new event should appear in the calendar.

          11. To 'Edit' an event, click open the event in question and click the 'Edit' icon found to the right off the title.  Follow steps 4-9 above to edit your details.

          12. To 'Delete' an event, click the 'My events' link at the bottom of the calendar, then click the 'Delete' option next to the event in question.  You can also edit an event in this same section.




            Add a New Document to the Downloads Section



            1. Login at the top of the website with your correct username / password.

            2. Ensure the new document in question is located on your computer.

            3. Acceptable file types include PDF (.pdf), Word (.doc), Excel (.xls) and PowerPoint (.ppt).  The recommended format for all downloads is a PDF.  This will ensure your original downloads are not changed by the end user and ensures the widest compatibility to the end user.

            4. Click the 'Add New File to Downloads' (also found in the 'Administrative Tools' options to the right) to open the file uploader.

            5. Select the 'Upload a file from your computer' and click 'Next'.

            6. Click 'Browse' to locate the file in question on your computer, highlight it and click 'Open'.

            7. Click the 'Upload' button at the bottom of the page to upload it to the MATA server.

            8. In the next window, set the 'Title' of the document, the 'Category' to place it in, 'Date' of the document and give it a 'Description' (further down the page).

            9. Don't change any of the settings in the 'Permissions', 'License', or 'Details' tabs.

            10. Click the green 'Checkmark' at the top right of the page to save the settings.

            11. Click the green 'Approve' button at the bottom right of the new file to mark the item OK.

            12. Click the pink 'Publish' button at the bottom right of the new file to mark the item published.

            13. Test the new file by clicking on the title of it and try opening it to ensure the process worked.

            14. To make any future edits or adjustments to the file, use the appropriate buttons found just under the file name to do so.  Follow steps 8-12 to make any updates.


              Add a New Weblink

              1. Login at the top of the website with your correct username / password.

              2. Click the 'Submit New Weblink' option in the Administrative Tools section to the right of the page.

              3. In the spaces provided, enter the 'Name' of the link (i.e. Red River College).

              4. Select the appropriate 'Category'.

              5.  include the 'http://' (i.e. 'http://www.

              6. Indicate 'yes' to the 'Published' status.

              7. Give the link a description (limit the description to 1-2 sentences describing the destination of the link).

              8. Click the 'Save' button at the bottom of the page.

              9. Your new link will appear in the appropriate category you set.  New Web links default to the last position.  Test out the new link to ensure it is going to the correct location.

              10. Note: Weblinks cannot be edited or deleted from the front-end of the site. Contact Adam Wedlake if you require any of this work done and include the specifics in your request.

                Add a New FAQ

                1. Login at the top of the website with your correct username / password.

                2. Click the 'Add New FAQ' option in the Administrative Tools section to the right of the page.

                3. Enter the new 'Question' and select the appropriate category.

                4. Leave the 'State' as 'Published' and ignore the 'Tags' section.

                5. Enter the answer to the new question in the 'Answer' box.

                6. Once all your information is correct, click the 'Save' button at the top right of the page.  Your new question should now appear in the list.  Check the new link and verify it is working.

                7. Edit an existing question by opening it from the list and then clicking the 'Edit' icon found at to the far right of the Question title.  Follow steps 3-7 to make the needed changes.


                  Edit Your Profile



                  1. Login at the top of the website with your correct username / password.

                  2. Click the 'Edit Your Profile' option in the Administrative Tools section to the right of the page.

                  3. Update your personal information including your 'Name', 'Email Address' and 'New Password' (requires to be entered twice).

                  4. Leave the remaining 'Language', 'Editor', 'Help' and 'Time Zone' settings as is.

                  5. Click the 'Save' button at the end of the options.

                    Register a New Site Administrator

                      1. To register a new Site Administrator, please email Adam Wedlake the new person's full name, email address, preferred username and password.  

                      2. You will receive a reply once the new account has been set up.

                       
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